Privacy Policy

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Here is a professional Privacy Policy tailored for Aronni & Lowe Recruitment, focusing on transparency, legal compliance (UK GDPR), and trust — suitable for use on your website:

Effective Date: [05 July 2025]
Aronni & Lowe Recruitment ("we", "our", or "us") is committed to protecting the privacy and security of your personal data. This policy outlines how we collect, use, store, and share personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Aronni & Lowe Recruitment is a specialist recruitment agency focusing on the placement of high-quality talent, including Eastern European candidates, into roles across the UK. We act as a data controller for the purposes of this policy.

We may collect and process the following categories of personal data:

• Candidates:
   
  • Name, contact details, address, nationality, right to work status
     
  • CVs, employment history, education, qualifications
     
  • References, salary expectations, interview notes
     
  • ID documents (e.g. passport or visa copy)
     
  • Criminal background checks (where legally required)
     
• Clients:
   
  • Company name and contact person
     
  • Business contact information
     
  • Role requirements and contractual information
     
• Website Users:
   
  • IP address, location data, and device/browser type
     
  • Usage analytics and cookies (see Section 7)
     

We use your data for the following purposes:

• To match candidates with suitable roles
   
• To contact you about job opportunities or recruitment services
   
• To verify eligibility to work in the UK
   
• To communicate with you during the hiring process
   
• To comply with legal obligations (e.g. right to work checks)
   
• To improve our website and services
   

We only process your personal data when legally permitted. The most common lawful bases include:

• Consent: Where you have given clear consent
   
• Contract: Processing is necessary to perform a contract
   
• Legal obligation: We are required by law (e.g. HMRC, immigration)
   
• Legitimate interests: Necessary for our business operations and not overridden by your rights
   

We may share your data with:

• Prospective employers (with your permission)
   
• Third-party service providers (e.g. payroll, compliance checks)
   
• Legal/regulatory authorities where required
   
• IT and cloud storage providers (e.g. CRM systems)
   

We do not sell or rent your personal data to third parties.

We retain your personal data only as long as necessary. This typically includes:

• Candidates: Up to 2 years after last interaction (unless consent is renewed)
   
• Clients: Up to 6 years for contractual and legal reasons
   

We use cookies and analytics tools to enhance your user experience and understand how visitors interact with our website.

• You can control cookie settings via your browser
   
• For detailed information, see our [Cookie Policy]
   

Under the UK GDPR, you have the right to:

• Access your personal data
   
• Correct inaccurate data
   
• Request deletion (right to be forgotten)
   
• Object to processing or request restriction
   
• Data portability
   
• Withdraw consent at any time
   

To exercise these rights, please contact us at:
📧 macaulay@mach-five.co.uk
📞 07384 597449

We take appropriate technical and organisational measures to protect your data, including secure cloud storage, access controls, and staff training.

If you have any questions or concerns about this policy, contact:

Data Protection Officer
Aronni & Lowe Recruitment
📧 macaulay@mach-five.co.uk
📍 Floor 3, 3 Hill Street, Edinburgh, EH2 3JP

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you're unhappy with how we’ve handled your data.

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